Kaistone automatically generates a full project plan from every audit — phases, tasks, hours, and costs — so you can walk into a client meeting with a proposal already in hand.
Project Proposal
example.com · Generated by Kaistone
From audit findings to a client-ready proposal in three steps.
Each AEO recommendation is automatically converted into a scoped task with a role assignment and hour estimate based on industry benchmarks.
Set hourly rates once for each role in your agency. The estimator multiplies hours × rate to produce a total investment figure automatically.
Tasks are arranged into a 6-month Gantt timeline. One click exports a white-labeled PDF proposal ready to send to your client.
See how Kaistone structures a full AEO project across phases, tasks, and a 6-month Gantt timeline.
Project Timeline & Task Breakdown
Click on phases to expand tasks
Tasks are pre-populated from audit findings. Edit, add, or remove before sending.
Set different hourly rates for SEO Specialist, Content Writer, Developer, and PM.
Tasks are automatically arranged into phases across a 6-month delivery timeline.
One click exports a branded PDF with your logo, colors, and agency details.
Hours, costs, and timeline are summarised at the top for quick client scanning.
Send a link for online approval with a PIN code — no email attachments needed.
Agency margin opportunity
Charge your client $499/month for AEO management. Pay Kaistone $299/month. Keep $200/month per client — before the project proposal revenue.
See the full agency modelHow does the Project Estimator calculate hours and costs?
The estimator uses a configurable rate card that you set up once for your agency. Tasks are pre-scoped based on the audit findings, and hours are estimated based on typical delivery times for each task type. You can adjust any estimate before sending the proposal.
Can I edit the tasks before sending the proposal to a client?
Yes. Every task, hour estimate, and cost is fully editable. You can add custom tasks, remove irrelevant ones, adjust hours, and reorder phases. The proposal is yours to shape.
What does the client receive?
The client receives a white-labeled PDF proposal with your agency's logo, colors, and contact details. It includes a project overview, phase breakdown, task list with effort estimates, timeline, and total investment.
Can I set different rates for different roles?
Yes. The rate card supports multiple roles (e.g. SEO Specialist, Content Writer, Developer, Project Manager) each with their own hourly rate. Tasks are automatically assigned to the appropriate role.
How long does it take to generate a proposal?
Once the audit is complete, generating the proposal takes a few minutes. The estimator pre-populates all tasks from the audit findings, so you're reviewing and adjusting rather than building from scratch.
Run an audit, review the recommendations, and export a client-ready proposal — all in one session.